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Zoho DataPrep Implementation Support and Guidance

Get A Zoho DataPrep Setup To Tap Into The Full Potential Of Your Business Data

Data has become readily available for business intelligence and other professions that deal with data, like never before; it’s the way we have come to understand the digital environment. Without data, we won’t know who are customers really are, which will in turn affect how we deliver services to them. If data were absent, your digital media ads won’t work. Oh, Google Analytics is great? Without data, it is as good as a failed science fair project. Data is what injects soul into the different efforts on digitalization such as machine learning and artificial intelligence.

However, with this influx of data comes a great need for data preparation tools like never before. You see, the data that we get from different places all over the internet are like wheat harvested from a farm. There are processes they need to undergo before they can become usable and beneficial.

Zoho DataPrep Implementation Support and guidance

According to a 2016 Data Science Report by CrowdFlower, data scientists spend 80% of their working time preparing data while they spend 20% doing the actual work. While the percentages quoted in this report might have changed in the past six years with the increasing popularity of data preparation tools, the fact still remains that the volume of data and their diversity is not slowing down anytime soon. With this comes the need for tools that not only meet the versatility requirements of data preparation but also make it easy and simple especially for people with non-coding background. This is what Zoho DataPrep does.

Have you tried using Zoho DataPrep? Or perhaps you’ve tried another data preparation tool and it’s nothing to write home about? In this piece, we’ll walk you through what Zoho DataPrep is and why it’s your best bet as a small or medium-size business owner.

What is Zoho DataPrep?

Zoho DataPrep is a self-service data preparation tool that offers a great deal of flexibility and variation of features when it comes to taking data from that crude state to a state where it becomes useful for business intelligence and other data utilization processes. What this means is that the tool deploys artificial intelligence to coordinate the process of data cleaning, profiling, enrichment, and visualization. With this, you can easily go through your collated data and fix all errors within them, and while you’re at it, you get to have an AI assistant that gives you suggestions on how to optimize the whole process.

This Zoho DataPrep platform is designed to handle integration from multiple sources so businesses are not restricted to certain sources of data. And when it’s time to export your data, the tool also gives you the freedom to explore as extensively as you desire. With Zoho DataPrep, data preparation and analysis is simplified through a process reduction approach that significantly cuts down the multiple complicated steps you’d have needed to take into a couple of clicks.

Features and Functions of Zoho DataPrep

Zoho DataPrep treats your data like a new bride set for the aisle, fitting it with the right accessories and making it ready to go on the honeymoon of business intelligence. It delivers its features through an intuitive user interface that eliminates the fatigue that comes with cluttering. The end result of using Zoho DataPrep is an increase in turnaround time regardless of your technical background. Here are the features and functions of this software tool.

Multi-Data Source Connection

Importing data is a crucial step in data preparation and analysis, as it sets the precedence for other steps. There are limitless data sources, therefore, the prospect of having a data preparation tool that’s compatible with a wide range of sources is invaluable. Such a tool will not only give you access to the needed data but also make it convenient to import them into your data preparation workstation, thereby eliminating the need for manual input and ensuring that your data’s integrity is maintained.

With DataPrep, you can securely connect to cloud databases through the app regardless of the database product that you are on. Whether it’s Microsoft Azure, Amazon RDS, Snowflake, Oracle, IBM Cloud or any other cloud hosting services, Zoho DataPrep has got you covered. In addition, you are also not restricted by file formats in any way. The software can work with HTML, JSON, CSV, XLS, TXT, and other file formats. With this, you don’t have to worry about losing any part of your pooled data.

Zoho DataPrep’s data importation is even much easier for users who already use the Zoho CRM app. With a few clicks, you can bring in data from your CRM, clean it, and have it ready for use. Another tool in the Zoho suite that you might want to integrate with Zoho DataPrep is Zoho Analytics. Through this integration, you can gain deeper insights and explore a wider variety of data visualizations

Data Quality Improvement

It’s more or less a universal rule that imported data are bound to contain one anomaly or the other. These anomalies are often introduced by human error or disparity in the data sources. Anomalies such as missing data, invalid data, or data that contains extreme values that can skew the data set can hamper the quality of your data and for large volumes, combing through to pick out the chaff from the wheat can be taxing.

Zoho DataPrep allows you to look at your data from different perspectives in order to boost the process of identifying anomalies. It’s like having the ability to zoom in and out of your data from different angles. Options provided include the ability to scheme through the column with ease with the use of a data quality bar. This groups data into three categories: valid data, invalid data, and missing data. These are presented as color-coded visualization which makes it hard for you to miss.

With smart modeling, Zoho DataPrep identifies your data type and helps you adjust your data to fit into the type identified. You can also choose to override this if multiple errors lead to wrong identification.

The use of different widgets on this app also makes it easy to understand your data. For instance, histograms help you visualize the distribution of your data, making it easier to identify outliers. Other widgets you can explore include text patterns and value statistics.

Zoho DataPrep essentially makes you a sniper that can alternate between different vision types to achieve precision in targeting data that needs to be fixed.


Data Transformation and Enrichment

Once you’ve been able to identify where the bad eggs are hidden, the next step to make your data worthy of analysis is to augment all the irregularities and arrange the data within a meaningful context for humans or analytical tools. During this process, different combinations and separations of data occur and a tool that can understand your goal enough to give helpful suggestions and indicators like Zoho DataPrep will come in handy.

This Zoho App relies on mapping your selection pattern which it then uses to generate accurate suggestions. This makes it effortless if you want to count, extract, split or replace data. In fact, there are over 250 transform functions you can explore to manipulate your data to the right form without having to code.

When it comes down to comparing data from different sources as well, you can always rely on Zoho DataPrep’s data blending features. These data-blending features show you how you compare with your competitors, thereby helping you make data-driven decisions. Insights can also be gained with the AI incorporated into the software. This allows you to explore advance feedback such as sentiment analysis, language detection and keyword extraction

Workflow Automation

So far, the discussion has focused on using Zoho DataPrep as a data preparation tool. In these scenarios, DataPrep functions as only a sidekick that supports you with cool tools. Have you however considered the prospects of letting Zoho DataPrep run the show? Through automated workflows, you can save time on repetitive tasks and act more productively.

Zoho DataPrep’s automated workflows will allow you to connect to your sources, clean your data, and sync it various destinations. Now, if you’re worried about something going wrong, there are mechanisms you can use as checks that can help you regulate the whole process.

One of the checks is the data monitoring feature that notices when there is a change in the quality of your data. It monitors it on a daily basis so you can be assured they don’t slip through. The interesting thing is you don’t even have to be on the dashbord to know when something is not going right. You will receive a notification if such a scenario happens.

Another way Zoho DataPrep helps you stay more productive is through its ability to keep records of the rulesets that worked and the ones that didn’t. This way, you don’t have to go guessing through the process each time as you can simply access and reuse the rulesets that got the job done in the past.

Catalog Data

A lot of businesses fail to pay attention to this, but data management is also an important part of data preparation. Imagine how frustrating it will be to invest time and efforts (even if assisted) only to lose track of the data among the huge pile that you have in your storage. This is why you need improved ways to locate your datasets with ease.

Zoho DataPrep provides you with a wide array of options to locate your data files through several criteria. You can either search by category, custom tag, data readiness or data quality. In addition to all these, you can even do much more with Zia search by diving into the metadata to help you locate your data as fast as the speed of a lightning.

Data storage gets a little trickier when you have a team sharing the same repository. While it might be easy for you to locate a file you saved yourself, team members might be left in the dark on how to locate such a file. This is why it will be really helpful to have data attributes that make it easy to discover files saved by others. In addition, Zoho DataPrep allows you to mark datasets that are ready for use which can also be helpful in helping you coordinate with your team.

Secure Data Sharing

Facebook is yet to fully recover from the hit it took due to the data breaches scandal it faced recently, and it’s hard to say it will ever fully recover. This is how serious the consequences of breaching privacy can be. Some customers just don’t find it easy to forget such cases when they had trusted you with their information. In return, you need to guarantee the safety of their data and with the increasing threat of cyber attacks, you can’t compromise on solid security

The best way to secure your data is to be in total control of what happens to it and who has access to it. This way, your data can’t go off your radar. Zoho DataPrep equips you to do this right from the way you collaborate with your team. You can easily regulate who gets access to what from your dashboard. Restricting access or restricting activity on your data is only a matter of a few clicks on this software.

For the team members that you give access, you can easily monitor their activities on the data by tracking how the data has been modified through Zoho DataPrep’s audit report feature.

Why You Should Choose Zoho DataPrep For Your Business

It’s now evident that businesses that want to make profit and stay ahead of the competition must invest in data preparation tools. This is the only way they can maximize treasure mines that exist as data in the digital era. But beyond this, they also have to make additional considerationw on their software choice. Such considerations will need to revolve around how suitable such a tool is for their budget, how feasible its uses are, and the range of verstaility it has.

Many businesses choose Zoho DataPrep because it has just what they need. However, that’s not enough reason to join them. Here are a number of reasons why you should consider opting for Zoho DataPrep.


Zoho DataPrep was designed with users from a no-code background in mind and with that comes a need to make the tool effortless to use. This software platform has an intuitive display and dashboard which make it easy to navigate its user interface. Even if you’re not that tech-savvy, you can easily find your way around using the basics of Zoho DataPrep, and when you collaborate with a tried and tested Zoho Partner like QuakeCinch, you’d get the right integration and setup that will see you reap the full benefits of the potential of this tool.


As you journey through the process of employing data to get insights and make data-driven decisions, getting the help you need at the right time will go a long way in cushioning any impact of rocky transition that could happen. Apart from numerous resources that will provide you with the information and knowledge on how to properly use your tool, there are additional channels that you can access help. These include email, live chat and calls. These are available on business days 24 hours each day.


Zoho takes the effort of providing the best security measures out there to protect your data. These measures protect your data from hackers with malicious intent. Zoho DataPrep’s level of security is guaranteed by the encryption technology, which ensures that even Zoho doesn’t have access to your actual data. Only the hash nodes are kept in their server which can only be decrypted by those you have given access.

What Are The Competitors of Zoho Projects?

There are a number of other data preparation tools out there such as Trifecta and Alteryx. Zoho DataPrep is however preferred by many professionals due to its unique attributes that set it apart. One of such attributes is that Zoho DataPrep has the best prices on the market, making it a prime choice for small and medium-size business owners.

Zoho DataPrep offers AI transformations, an in-built data cataloging system, overall data quality, integration of analytic tools, and masking and marking of PII for personal data security, all of which are missing in Trifecta.

As against Alteryx, Zoho DataPrep has a simple user interface that makes learning the ropes of data preparation easier and faster, including over 250 transforms that need no coding knowledge. Graphical data is also readily available and in real-time on Zoho DataPrep, as against Alteryx.

These features prove that Zoho DataPrep is a leader in the data preparation tool market, and it comes with business-friendly pricing.

Why Choose QuakeCinch for Your Zoho DataPrep Implementation and Support?

There are many Zoho partner agencies out there, and some will make unrealistic promises to you. As you browse the pages of some of these partners, you’d be able to tell that they’re more concerned about how many clients they can bring in than how well they can set up their clients for success.
QuakeCinch is different, and here are the things that stand us out from others:

Customer-focused services​

Our mission at QuakeCinch is to understand your business goals and create an ecosystem that allows you to pursue those goals effectively and generate the desired results for your business.

Expertise laced with experience​

We have both the expertise and experience to help you create what works, having worked with hundreds of small- and medium-sized businesses. At QuakeCinch, our services are not limited to helping you utilize the functions and features of the Zoho DataPrep platform.

Result-focused and personalized set up and configuration

We will go over and beyond to create processes that will help you leverage the software and configure it in a way that will help you get the best out of it based on what you need to succeed as a business in your industry.

To use Zoho DataPrep to your benefit, you need a configuration that takes into account your business goals, existing data, business size, audience type, business type, and current tech stack. Zoho DataPrep has different pricing stages tailored to match distinct business sizes and goals.

Your business might need advanced Zoho DataPrep features and integrations, or it might not. At QuakeCinch, we’ll help you tap into the features that matter and will see you achieve your desired results quickly and repeatedly drive success for you.

If you had previously hired a Zoho partner agency to configure your Zoho DataPrep account but the setup is not driving you the results you need and you believe you can get more from the platform than what they did for you, QuakeCinch can help you clean up your Zoho DataPrep dashboard and reconfigure it so the product works in a way that aligns with your business goals.

Continued Customer Support

At QuakeCinch, we walk the talk. We value customer relationships and you can rest assured that our team will be there to support you and help you take advantage of the latest Zoho DataPrep features and functions for your business success.

Extensive competitor migration

We also offer extensive competitor migration from pricey third-party software you currently use to the Zoho alternative. This way, we’ll help you select the right tech stack based on your business size, industry, and goals.

We’ll help you migrate from Asana, Jira,, Trello, and other pricey competitors and third-party software without you losing your data.

A smooth onboarding process

QuakeCinch is not just concerned about helping you set up your Zoho DataPrep account. We’ll also give you an onboarding tailored toward your team’s strengths and expertise.

This onboarding will allow you and your team members to understand how to leverage the personalized setup we made for you for your business’ success.

Setting up a basic Zoho DataPrep account is a walk in the park and you could decide to do it yourself. However, one thing small and medium-sized businesses often discover is that their setup and configuration aren’t bringing them the needed results.

Getting a certified Zoho Partner with years of experience on board will help you get the best Zoho DataPrep plan based on your business size, plans, data size, and goals.

Beyond selecting the best plan, QuakeCinch will also get you the setup and configuration that will help you generate meaningful results and ROI for your sales and marketing efforts.
Ready? Reach out to our team of Zoho experts now to get started with the first step!